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February 4, 2019

Willamette District Advisors and Coaches,

Things happening at Meet #2!
1. A Coaches Daily Briefing will be held each morning of the meet, Friday – Sunday at 7:30am in the office at the fairgrounds. (If a coach can not make the meeting, please send another adult representative.) One person from each team!
2. A Flag Ceremony has been added to the meet schedule. It will be held before Team Penning. A drawing will be held at the Dessert Social to see who will carry the flags.
3. A Dessert Social will be held at 6PM in the barn on Thursday, Feb 8th. “Everyone please bring something!”

Lynne Davies
Willamette District Secretary

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February 4, 2019

Willamette District Advisors and Coaches,
Especially: Central, Philomath, Scio, Stayton and West Albany

The Hunt Seat Over Fences Pattern has changed!

The message below is from the OHSET Vice Chair Scott Chauncey:

All,
I have updated the Over Fences pattern to include arrows showing direction of travel. Please note that the numbers will always be on the approach side of the fence.
Please don't forget to refresh your browsers.
Regards,
Scott

Lynne Davies
Willamette District Secretary

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February 3, 2019

Willamette District Representatives,

Our Rodeo Fundraiser was a Success!
A huge THANK YOU to the West Salem, West Albany, Sweet Home, Jefferson and Cascade teams for working the Rodeo last night!
We had 12 adults who did security. They did a terrific job of taking their responsibility seriously, on the look out for orange wristbands and keeping their doors secure! Thank you!
We had 10 athletes who did a magnificent job selling 50-50 raffle tickets. Our half was $462! Thank you Athletes!
Our total earnings for the evening was $562.

Together we make a big difference!

Lynne Davies
Willamette District Secretary

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February 1, 2019

Willamette District Advisors and Coaches,

Meet #2 Class Lists along with the Current Team Standing after Meet #1 are added to the website.
Please REVIEW FOR ACCURACY.
Coaches may email additional changes to Kim Burris at Kburris@willamette.edu through Wednesday.
After Wednesday, all changes need to be made by coaches in the office by completing the appropriate paperwork.
Please remember the event times listed are estimates.

Thank you for checking your lists for accuracy, see you at the Dessert Social 6 PM in the barn on Thursday, February 8th. Bring a dessert and join in the fun.

Lynne Davies
Willamette District Secretary

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January 30, 2019

Willamette District Advisors and Coaches,

The map with your stall locations for the February 7-10, 2019 - Meet #2 is posted to the website.
If by chance you find an error, please let me know.
-Each stall will come with 2 bales of shavings.
-Additional bales of shavings will be available for purchase at $7 per bale or you may bring your own.
-Thank you for taking good care of the new stalls.....reminder....no tape, pins, screws, etc......zip ties, bungee cords, command strips okay.

Check in is anytime after 8 AM on Thursday, February 7.
Events begin on Friday, February 8 at 8 AM.
NO RIDING IN THE CALAPOOIA ARENA ON THURSDAY, February 7, riding in the Warm Up Arena only!

I hope to see you this evening at Elmer’s for our District Meeting. If not, see you soon at the Linn County Expo.

Lynne Davies
Willamette District Secretary

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January 29, 2019

Willamette District Representatives,

The February OHSET District meeting is tomorrow night, Wednesday, January 30, 2019 at Elmer's in Albany!
The meeting begins at 6:30, but come join us for dinner beginning at 5:30 if your schedule allows.
We are holding our February meeting a week early because of Meet #2 next week.
We hope to have two votes from each school.

Hope to see you tomorrow evening,

Lynne Davies
Willamette District Secretary

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January 29, 2019

Willamette District Advisors and Coaches,

A huge THANK YOU to everyone for getting their team's stall request and event changes/no change emails turned in by today!
-I will be sending you the class lists for your review at the end of the week.
-We will have a short turn around for you to make sure the lists are accurate.
-Once the corrections have been made, the class lists for Meet #2 will be sent.
Once again thank you for your help in making the meets run smoothly.

See you are the District meeting tomorrow night at Elmer's. 5:30 dinner and 6:30 meeting!

It would be fantastic to have two votes from each school,

Lynne Davies
Willamette District Secretary

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January 28, 2019

Willamette District Advisors and Coaches,

A reminder: Stall Requests and Athlete Event Changes/ No Change emails are due tomorrow Tuesday, January 29th.
Tasha, Katie and Kim are eagerly awaiting your information.

-Thank you to everyone who has turned in their Stall Requests for Meet #2 to Tasha and Katie.
-Thank you to everyone who had turned in their Event Change/No Change email to Kim Burris.
-Your cooperation is greatly appreciated and leads to a successful meet.

Lynne Davies
Willamette District Secretary

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January 24, 2019

Willamette District Representatives,

Our next meeting is on Wednesday, January 30th at Elmer's in Albany.
This is our February meeting, but it is being held next Wednesday so it will not conflict with Meet #2.
The meeting begins at 6:30, feel free to join us for dinner beginning at 5:30, if your schedule allows.

Willamette District Coaches and Advisors,

Thank you to those schools who have turned in their stall requests to Tasha and Katie!
Thank you to those schools who have emailed Kim Burris their No/Change or Changes for Meet #2!

Time once again to get your paperwork ready for OHSET Meet #2 in 3 Easy Steps:

1. On or before Tuesday, Jan 29 stall requests are due.
The form needs to be sent to both Tasha circleTranch94@gmail.com and to Katie Renner briannaren@aol.com

2. On or before Tuesday, Jan 29 events changes need to be emailed to Kim Burris at kburris@willamette.edu
If your athletes are doing the same events as Meet #1, Please email Kim your school name and No Change!
Don't forget if you dropped an athlete from an event, the athlete needs to be added back to the event. This is not an automatic process.
If an athlete is doing a different event, they must be listed in your email.

3. Thursday, February 7th the Eligibility forms must be submitted to the OHSET office at the Fairgrounds.

Lynne Davies
Willamette District Secretary

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October 10, 2018

Willamette District OHSET Representatives,

The next coaches training is scheduled for Saturday, October 20, 2018. Just a reminder......
-Coaches Training dates: October 20th and November 17th.
-A team may not practice until the coach has attended a Coaches Training.
-If you are not sure of your training status, the co-chairs have a log on file at the district level.

Coaches Trainings are a must for all every 2 years for the first two times, then every 5 years. If it is your first year of coaching you have to go through the training your first year. All head coaches or advisors must have an OSAA training certificate on file with the District before the start of the season-November 1st.

Everyone is invited to attend a training!

Lynne Davies
Willamette District Secretary

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